Town Clerk


 Contacts:       Theresa Camerlin                  Phone:  (413) 323-0281
                                Town Clerk   ext. 340          Fax:      (413) 323-0107
                                                                                            email:   clerk@belchertown.org
                                 Audrey Williams               Office hours: Monday-Friday 8am - 5pm
                                  Asst. Town Clerk    ext. 305                                                              
                                                  
Address:      Town Hall                        
                          2 Jabish St., Room 201  
                          P.O. Box 629                   
                         Belchertown, MA  01007

TOWN OFFICES ARE NOW OPEN TO THE PUBLIC


PER BOARD OF HEALTH: INDOOR MASKS ARE

MANDATED AS OF SEPT. 9, 2021


Marriage licenses will begin being issued in the office, Monday-Friday 9am - 4pm as of June 14, 2021.  No appointment is necessary.

Notary services are back beginning June 14, 2021. 

A drop box has been installed near the ramp entrance to Town Hall. This may be used for any payments or documents for any department in Town Hall.  


Request for Birth Certificate Form

Request for Death Certificate Form

Request for Marriage Certificate Form

vote-yard-sign-with-stars-and-stripes-18-x-24Recall Election set for January 24, 2022
School Committee Members being recalled:
Diane Brown, term expires May 2022 and Michel Knapp, term expires May 2023
Nomination papers are available in the Town Clerk's Office.
Last day to pull papers is December 2, 2021
Last day to return completed papers is Monday December 6, 2021.  50 certified signatures required

The recall election will be held in the Belchertown High School Gymnasium from 8am - 8pm.

A sample of the ballot will be posted once printed.  It will be a 2-part ballot.  The first part will have the choice of for or against the recall for each position.  The second part will be for the choice of candidate(s) to fill each position.

If the recall does not pass, the ballots cast for candidate(s) will not count and the incumbents will retain their positions.  If the recall does pass, the candidate with the most number of votes for each open position will be elected to complete the terms in each position.

Be sure to complete the entire ballot whether you are in favor of or against the recall.

Early in-person and by-mail voting for municipal elections expired on December 31, 2021 and therefore is not available for this recall election. - Please call the office with any questions.






Board of Registrars:
Appointment and Term of Office:
Massachusetts General Laws require that in every city and town there exist a Board of Registrars consisting of the city or town clerk and three other persons who, in a town, are appointed by the Select Board. 

Current Board of Registrars: 
Name                                               Party                                 Term Expiration Date
MaryCatherine Knight                  R                                              March 31, 2022
Carla Dell'Olio                                 D                                            March 31, 2023
Nancy Wright                                   D                                            March 31, 2024

Each member of the Board of Registrars, or a Registrar of Voters, is appointed for a three year term. As nearly as possible the members of the board shall represent the two leading political parties. The Town Clerk need not be enrolled in a political party.

Registrars assist the Town Clerk's office in promoting voter registration, maintaining voter registration, certifying signatures on nomination papers and petitions, certifying absentee voter applications, investigating challenges to local nomination papers, conducting recounts, assisting in the preparation of the street list, and being present at all elections as part of the reporting process.

 Voter Registration info:

 You may register to vote at: https://www.sec.state.ma.us/ovr/. You may also use this website to check your voter registration status.    If you prefer to register by mail, you may use the following form: 2021 Mail in Voter Registration Form, or call our office and we will mail one to you.

For up-to date information, be sure to like us on Facebook:
https://www.facebook.com/Belchertown-Town-Clerk     
                                                     

Quick links to:

 Town By-Laws

Precinct Listing

Records Access Information

Absentee Ballot Application


           

LICENSE ON TIME - AVOID THE FINE

2022 DOG LICENSES WILL BE AVAILABLE DEC. 1, 2021

REMINDER NOTICES WILL BE MAILED DECEMBER 2021

ALL DOGS OVER 6 MONTHS OF AGE MUST BE LICENSED BEFORE JANUARY 31, 2022 
                  

License fees:
December 1 - January 31 - $8 Spayed/Neutered  $15 Intact
February 1 - February 29 - $18 Spayed/Neutered  $25 Intact
March 1 - March 31 - $38 Spayed/Neutered  $45 Intact
April 1 - April 30 - $58 Spayed/Neutered  $65 Intact
May 1 - Additional $100 per dog court fees

You can license online, in person in our office, mail in your renewal form along with the license fee to Town Clerk, PO Box 629  Belchertown, MA 01007, or you can use the drop box at Town Hall. If the rabies vaccination expiration date has expired (date is listed on renewal form) please provide a copy of a current rabies certificate.  We cannot license without a current rabies certificate.

Online Dog Licensing is available.  To renew your dog's license online click here: www.doglicenses.us/MA/Belchertown
You will need your userid and password to log in.  These can be found on the renewal notice that was mailed out to you.  If you have any questions, please contact our office.

If you no longer have your dog, please be sure to notify our office so the record can be updated.  If you have moved within or out of town, also please notify our office so the records may be adjusted with your current address.  


Volunteer to work the Elections

Working the Election is a long and rewarding day. Depending on the election, you may be working very long days.  New hires would start as a checker. The Checker (check-in) is responsible to verify the name and address of the voter from the Voter Registration List - when verified a ballot is given to the voter. Once the ballot is voted, the Checker (check-out) is responsible to verify the registered voters name and address, once verified the voter can cast their ballot.  If you are interested in having your name added to the pool of people who work elections, please send an email with your name, address and telephone # to clerk@belchertown.org or mail to:
Town Clerk
P.O. Box 629
Belchertown, 01007-0629

The Town Clerk is responsible for:

Marriage licenses, raffle/bazaar permits, issues dog and kennel licenses, burial permits, business certificates, fuel storage permits.
Serves as the central information point for local residents and citizens at large.
Administers and records all oaths of office.
Posts meetings of all governmental bodies.
Receives, posts and files all official meeting minutes.
Responsible for informing all elected, appointed officials and Municipal/School employees of the State's Open Meeting Law and Conflict of Interest Laws and yearly updates.
Responsible for submittal of new by-laws to the State Attorney General for approval.
Records and certifies all official actions of the Town, including town meeting legislation and appropriations, Planning and Zoning Board decisions.
Certifies all notes for borrowing and is the keeper of the Town Seal.
Records all pole locations approved by the Selectmen.
Registers all vital events (births, deaths, marriages and adoptions) occurring within the community.
Records and preserves original vital records providing the basis for the Commonwealth's central vital registration system.
Provides certified copies of vital records and assists with general genealogical research.

As Chief Election Official:
The Town Clerk conducts all town, state and federal elections and certifies nomination papers and initiative petitions.
Assists voters interested in running for public office.
Supervises voter registration and absentee balloting.
Conducts annual town census, annual street lists and assists the Jury Commissioner with the preparation of the jury list.
Assists the Secretary of the Commonwealth with maintaining the Commonwealth's Central Voter Registry.
 

           
Raffles and Bazaars
A permit is required for any and all raffles and bazaars that are held.  You must be a non-profit organization in existence for a minimum of 2 years to qualify to hold a raffle.  Raffle applications are available in the Town Clerk's office Monday-Friday 8am - 5pm.  The fee is $15.00 (see Helpful Links/Forms - Raffle and Bazaar Info for more information)                                         census
 Annual Town Census          

Every January, the Town Clerk's Office is required under Massachusetts General Law to mail the Annual Street Listing Form to every household in Belchertown.  Residents are urged to check the information contained on the form, make any necessary corrections, sign the form and return it to the Clerk's Office as soon as possible.  Ignoring the first mailing leads to additional costs to taxpayers because the Town is required to print additional notices and pay postage.  If you or someone listed in your household has moved, please include a forwarding address or we cannot delete them.
           Top 5 reasons to return your census form are because it is used to:
                 1.  Maintain the voter list
                 2. Calculate state and federal aid and Representatives
                 3.  Serve as proof of residency, which is needed for things like veterans' benefits, in-state college tuition and more
                4.  Project future school enrollment and costs
                5.  Assist public safety and emergency responders

       FAILURE TO RETURN CENSUS WILL MAKE YOU INACTIVE ON THE VOTER LIST

Inactive voters must fill out an affidavit when they appear to vote and are at risk of being deleted from the voter list if they remain inactive for several years.

CENSUS FAQ
Who should complete the street list form?
Any adult residing in the home can complete and sign the form.

Last year I indicated that someone moved out, so why are they still on the form this year?
A registered voter who moves and does not register to vote in another community cannot be removed from our street list until they have not voted in two federal election cycles, unless they return a signed census with their new address.  If we have no forwarding address, we have no way to get them to return a signed form.  If you have a way of contacting the person who moved out, let them know they can notify our office in writing with their new address.

Why is my family split between multiple pages or different addresses?
This can happen for a number of reasons including RMV paperwork, voter activity or different surnames.  Please return the forms together and indicate on them that the residents should all be listed on one page and we will adjust the records.

What to I need to do with the form?
Please look over the names listed on the form.  If there are no changes to the pre-printed information, simply sign and return the form to the Town Clerk. You can either return via USPS, bring into the office in person or use the drop box located at the Town Hall.
Add any new people who reside at your address, and indicate with "M" for moved or "D" for deceased for anyone who has moved or passed away.  A common error is listing "D" for divorce, it indicates deceased not divorced.  Students away at school or those away in the military are still considered residents of Belchertown and can remain on the form.
Check to see that the date of birth is correct for each person.
Please add or correct the occupations listed on the form.
The "Party" column tells you what each person's voter registration status is.  U stands for "unenrolled" which means not enrolled in a particular party (commonly known as independent).  No letter in the "Party" column means the person is not registered to vote in Belchertown.  If that person would like to register to vote, you can do it online at massregistertovotema.com or contact the Town Clerk for a form. You cannot register to vote using the census form.

If you have any additional questions, please contact the Town Clerk's office at 413-323-0281 or email clerk@belchertown.org.

We appreciate your assistance in gathering this information and keeping our residential records and voter list up-to-date!