Town Clerk



 
Belchertown Town Clerk’s Office


 Contacts:       Colleen Toothill-Berte         Phone:  (413) 323-0281
                                Town Clerk                         
                                                                       Fax:      (413) 323-0107
                        Theresa Camerlin               email:   
clerk@belchertown.org
                        Asst. Town Clerk                            

Address:      Town Hall                       
                      2 Jabish St., Room 201  
                      P.O. Box 629                   
                      Belchertown, MA  01007

Due to Covid-19 we are working remotely.  For an immediate response, please email clerk@belchertown.org.


Covid-19 Update:

TOWN OFFICES ARE CLOSED TO THE PUBLIC AS OF MARCH 24, 2020. 
Our office remains minimally staffed daily.  Please feel free to email with any concerns as we are working remotely when not in the building.

Marriage licenses are being issued, Monday-Friday 8:15am - 1:00pm, by appointment only.
 
Notary services are suspended until further notice. 

A drop box has been installed near the ramp entrance to Town Hall. This may be used for any payments or documents for any department in Town Hall.  You may use this box for any election material as well.

Voter Registration info:

Deadline to register to vote in the Sept. 1st primary is August 22, 2020
Deadline to register to vote in the Nov. 3rd Presidential election is October 28, 2020

You may register to vote at: https://www.sec.state.ma.us/ovr/. You may also use this website to check your voter registration status.  Check your status early to avoid any delays on election day.  If you prefer to register by mail, you may use the following form: 2020 Mail in Voter Registration Form, or call our office and we will mail one to you.


UPDATE 2020 ELECTIONS:

Governor Baker has signed Chapter 115 of the Acts of 2020 which allows for Early Vote by Mail for all registered voters in Massachusetts, for the remainder of 2020.  I WANT TO VOTE Post card vote by mail applications have been mailed to every registered voter in the state who has not already requested an absentee ballot. If you would like to receive your ballots by mail you may drop off your signed, completed post card at Town Hall in the drop box or it is post paid/pre-addressed to our office. 


If you have moved or registered to vote after July 1, 2020, a vote by mail application will automatically be mailed to you with your confirmation letter.

If you did not receive a postcard click here for an Early Vote by mail application.  You can mail it in to our office, PO Box 629, or drop it in the drop box at Town Hall.  Also, applications are available attached to the drop box.  Just complete, sign and place it in the drop box to have your ballots mailed to you.  Remember to indicate which ballot you would like for the Sept. 1 Primary if you are registered as
"unenrolled".

Vote By Mail Update:

Our office has received many "I Want To Vote" postcards containing errors.  In accordance with regulations established by the Secretary of the Commonwealth Elections Division, we are no longer able to directly contact each voter regarding errors on their application.

We urge you to check the status of your application/ballot at the following link:
https://www.sec.state.ma.us/wheredoivotema/track/trackmyballot.aspx


If you have mailed in a vote by mail application, whether Early vote, Absentee or Postcard and it does not appear on this website, and was mailed over 5 days ago, there may have been an error present, causing your request for a ballot to not be accepted.  Click here for a new application: Early Vote by Mail Application
 
Common errors include:

  • Being registered with one party, requesting a different party's ballot for the Sept. 1st Primary Election. (a ballot will be mailed for the Party you are registered)
  • Being registered as "unenrolled" and choosing to vote in the Sept. 1st Primary Election but not choosing a Party ballot. (a ballot cannot be mailed)
  • Not signing the application. (a ballot cannot be mailed)
  • Not checking which Election(s) you are requesting a ballot for. (a ballot cannot be mailed)

The status of your ballot will show "pending" when your application has been received but your ballot has not been mailed to you yet.  The status will be updated when your ballot is mailed and again when your ballot is received back in our office.

If you have any questions on the status of your ballot, please feel free to call the Town Clerk's office at 413-323-0281 or email clerk@belchertown.org.



Voting in person on election day 

Voting in person will still be available.  Masks will be required and all proper safety precautions in place. 
 
September 1 from 7am - 8pm at the Belchertown High School Gymnasium
November 3 from 7am - 8pm at the Belchertown High School Gymnasium

Early Voting in person
will also be available however the location has changed in an effort to be able to maintain social distancing and all other safety precautions.  If you will be voting in person, please be sure to wear a mask and be aware of the safety procedures displayed at the location.

Early Voting
for the Sept. 1st primary will take place at the Old Town Hall on Park St.  It will be from Saturday August 22nd through Friday August 28th.  The hours are Monday - Friday 8:30am - 4:30pm and on Saturday and Sunday from 8:30am - 12:30pm.


September 1, 2020 State Primary Sample Ballots:

Precinct A - Sample Democratic Ballot
Precinct A - Sample Green-Rainbow Ballot
Precinct A - Sample Libertarian Ballot
Precinct A - Sample Republican Ballot

Precincts B,C&D - Sample Democratic Ballot
Precincts B,C&D - Sample Green-Rainbow Ballot
Precincts B,C&D - Sample Libertarian Ballot
Precincts B,C&D - Sample Republican Ballot


Please note that during this Pandemic, decisions and changes are made daily.  We do our best to keep this page updated but feel free to contact us with any questions.








For up-to date information, be sure to like us on Facebook:
https://www.facebook.com/Belchertown-Town-Clerk     
    
                                                 

Quick links to:

 Town By-Laws

 Precinct Listing


Records Access Information

Absentee Ballot Application








            

LICENSE ON TIME - AVOID THE FINE

2020 DOG LICENSES AVAILABLE
NOV. 18, 2019

REMINDER NOTICES WERE MAILED
NOV. 15, 2019


ALL DOGS OVER 6 MONTHS OF AGE MUST BE LICENSED BEFORE JANUARY 31, 2020                    

License fees:

November 18 - January 31 - $8 Spayed/Neutered  $15 Intact

February 1 - February 29 - $18 Spayed/Neutered  $25 Intact

March 1 - March 31 - $38 Spayed/Neutered  $45 Intact

April 1 - April 30 - $58 Spayed/Neutered  $65 Intact

May 1 - Additional $100 per dog court fees

You can either mail in your renewal form along with the license fee to Town Clerk, PO Box 629  Belchertown, MA 01007, or you can come in to the office during normal office hours. If the rabies vaccination expiration date has expired (date is listed on renewal form) please provide a copy of a current rabies certificate.  We cannot license without a current rabies certificate.

Online Dog Licensing is also now available through a new vendor.  To renew your dog's license online click
here:www.doglicenses.us/MA/Belchertown
You will need your userid and password to log in.  These can be found on the renewal notice that was mailed out to you on November 15, 2019.  If you have any questions, please contact our 
office.

If you no longer have your dog, please be sure to notify our office so we can correct the records.  If you have moved within or out of town, also please notify our office so the records may be adjusted with your current address.  




Volunteer to work the Elections

Working the Election is a long and rewarding day. Depending on the election, you can work 15 to 16 hours. We provide a meal for lunch and dinner. You would start as a checker. The Checker (check-in) is responsible to verify the name and address of the voter from the Voter Registration List - when verified a ballot is given to the voter. Once the ballot is voted, the Checker (check-out) is responsible to verify the registered voters name and address, once verified the voter can cast their ballot. At the close of voting both the check-in and check-out books must balance showing the same number of voters checking in as checking out. If you are interested in having your name added to the pool of people who work elections, please send an email with your name, address and telephone # to clerk@belchertown.org or mail to:
Town Clerk
P.O. Box 629
Belchertown, 01007-0629



The Town Clerk is responsible for:

Marriage licenses, raffle/bazaar permits, issues dog and kennel licenses, burial permits, business certificates, fuel storage permits.
Serves as the central information point for local residents and citizens at large.
Administers and records all oaths of office.
Posts meetings of all governmental bodies. Responsible for informing all elected, appointed officials and Municipal/School employees of the State's Open Meeting Law and Conflict of Interest Laws.
Responsible for submittal of new by-laws to the State Attorney General for approval.
Records and certifies all official actions of the Town, including town meeting legislation and appropriations, Planning and Zoning Board decisions.
Certifies all notes for borrowing and is the keeper of the Town Seal.
Records all pole locations approved by the Selectmen.
Registers all vital events (births, deaths, marriages and adoptions) occurring within the community.
Records and preserves original vital records providing the basis for the Commonwealth's central vital registration system.
Provides certified copies of vital records and assists with general genealogical research.

As Chief Election Official:
Conducts all town, state and federal elections and certifies nomination papers and initiative petitions.
Assists voters interested in running for public office.
Supervises voter registration and absentee balloting.
Conducts annual town census, annual street lists and assists the Jury Commissioner with the preparation of the jury list.
Assists the Secretary of the Commonwealth with maintaining the Commonwealth's Central Voter Registry.
 

           
Raffles and Bazaars
A permit is required for any and all raffles and bazaars that are held.  You must be a non-profit organization in existence for a minimum of 2 years.  Raffle applications are available in the Town Clerk's office Monday-Friday 8am - 5pm.  The fee is $15.00 (see Helpful Links/Forms - Raffle and Bazaar Info for more information)


Annual Census
The Annual Census is conducted in January each year as required by Massachusetts State Law.  You should return it as soon as possible.  If you are a registered voter and you do not return the form, you will be sent a confirmation postcard that asks you to verify your residency status.  If you do not return the postcard, you may be removed from the voter rolls for inactivity, and will need to re-register to vote in future elections.  The census is important for many reasons.  The current population count is the basis for allocation of State and Federal Funds.  Compliance with this State requirement provides proof of residence to protect voting rights, veteran's bonus, housing for the elderly, and many other related benefits.  Also, if you do not return your census, it may affect your voting status.  The town census is the only way the Town Clerk can verify residency.  That is important for school enrollment, the voter's list, and maintenance of updated statistics.

Notary Public - Services currently suspended due to Covid-19
Documents may be notarized in the Town Clerk's office Monday-Friday 8am - 4:45pm at no charge. 


Fishing & Hunting Licenses

NOTE: The Clerk’s Office no longer processes hunting and fishing licenses.  As of January 2012 hunting and fishing licenses will be issued online at www.mass.gov and search for fishing/hunting licenses.


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